Administrative Assistant

 JOB PURPOSE

To support the VP by providing professional administrative and clerical services efficiently and within a timely manner.

KEY ACCOUNTABILITIES

Administrative Services

§  Provide clerical services by receiving, replying or transferring in-coming phone calls, faxes, correspondences, emails and mail effectively and efficiently.

§  Record accurate minutes of meetings and handling sensitive information in a timely and confidential manner

§  Maintain proper and accurate documentation through developing and maintaining filing system to ensure providing precise information and reports

Business Meetings/ Events Arrangement

§  Organize and schedule appointments and meetings to maintain organized daily work flow and avoid any delay

§  Greet and assist visitors to the office respectfully and politely to maintain a proper image of LCGPA

§  Assist in business travel arrangements such as ticket reservation, transportations, hotels and other travel arrangement requirements in a timely manner and efficiently.

Budget Management

§  Prepare, control and document all the expenditures of the VP in accordance with the approved budget accurately and properly

Policies, Systems, Processes, Procedures, Standards and Reports

§  Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.

§  Assist in the preparation of timely and accurate reports & presentation and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.

Related Tasks

§  Perform any other related tasks and duties as directed.

TECHNICAL COMPETENCIES

§  Reporting – Advanced

§  Writing & Reviewing Letters – Advanced

§  Relationship Management – Proficient

§  Organizing & Scheduling – Advanced

§  Documentation and archiving – Proficient

§  Presentations Design – Advanced

Business Administration or a related field