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عربي

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Events Management Coordinator (Fresh Graduates)

Riyadh, Saudi Arabia Posted 2023/10/19 11:00:14 Expires 2023-10-26 Ref: JB1100040394

Job Description

JOB PURPOSE

 

To assist in the responsibility of managing events that are held or participated in by the LCGPA, including processing, evaluation and monitoring of logistics requirements through coordination with suppliers, external and internal stakeholders

 

KEY ACCOUNTABILITIES

 

 

DESCRIPTION

 

 

 

Events planning

§  Assist in searching for potential events that are suitable to participate in (including Conferences, exhibitions, Workshops, Seminars).

§  Assist in scheduling the planned events in the department’s Calendar and maintain updates.

§  Assist in communicating with the suppliers, external and internal stakeholders in regards to LCGPA events via all available channels (formal letters, Emails, Phone calls… etc.) in order to acquire all the necessary information and deliver all the required documents.

§  Assist in evaluating potential events by acquiring all the required information about the event thru event evaluation form, and acquire the required approvals.

Assist in coordinating LCGPA events including all necessary procedures and steps such as invitations, guest lists, follow-ups, and confirmations for participants in a professional manner.

 

 

Logistics Management

§  assist in handling LCGPA internal and external events and including venue Booking, catering, layout, planning scheduling, security arrangements, hotel booking, transport, technical provision, in accordance with LCGPA guidelines.

§  Assist in the planning, coordination and execution of logistics and administrative support for LCGPA events (e.g. Annual Conference, Board of Directors & CEO meetings with external guests, seminars, workshops, presentations, Exhibitions, receptions, MoU ceremonies) including contacting speakers, assist in hotel accommodations booking, travel arrangements and maintaining invitations/ guest lists and participation confirmations.

§  assist in drafting event agreements and handle contract relationship with service providers including (support cost estimations, negotiate and handle contracts, follow up on expense claims and review performance against contract terms and budget

§  assist in Providing administrative support to the Events Team; recommend procedures and solutions, track progress, review invoices, and monitor the budget and follow-up with suppliers to ensure effective execution of events.  

 

Policies, Systems, Processes, Procedures, Standards and Reports

§  Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.

§  Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.

 

 

 

 

Related Tasks

§  Perform any other related tasks and duties as directed.

 

 

Technical Competencies

 TECHNICAL COMPETENCIES

 

 

§  Relations Management - Basic

§  Language Proficiency - Basic

§  IT skills - Basic

§  Event Management - Basic

 

 

Education

Business Administration, Marketing or any related major

Job Details

Job Location Riyadh, Saudi Arabia
Job Role Other
Employment Status Full time
Employment Type Employee
Number of Vacancies 1
Job Sector Corporate Communications
Public Relations
Events Management

Preferred Candidate

Career Level Entry Level
Years of Experience Min: 0 Max: 2
Residence Location Saudi Arabia
Nationality Saudi Arabia
Degree Bachelor's degree

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