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عربي

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Exemption Request Management Manager

Riyadh, Saudi Arabia Posted 2024/02/20 12:13:10 Expires 2024-03-01 Ref: JB1100045180

Job Description

JOB PURPOSE:

 

 

To lead Committee’s operations, providing administrative support, and managing exemption-related requests. In addition to managing exemption requests databases, ensuring policy adherence, and facilitating stakeholder communications.

 

 

 

 

 

 

 

 

 KEY ACCOUNTABILITIES:

 

 

 

 

Description

 

 

 

 

Committee Management

§   Lead the Coordination and facilitation of Committee meetings, including confirming attendees, date and time, location, and managing travel logistics.

§   Manage the preparation and distribution of Committee meeting agenda to the Chairman and Committee members.

§   Attend, document, and distribute all Committee meeting minutes to the Chairman and Committee members after the meeting.

§   Manage the preparation and management of the Committee meetings calendar on an ongoing basis.  

§   Manage the Documentation of all Committee meetings minutes, capturing decisions and discussions, action plans, votes, etc., as applicable.

§   Manage the Distribution of prepared action plans coming out of the Committee meetings to relevant parties and follow up on the implementation of action plans.

§   follow-up on committees and set objectives KPI’s

§   Recommend creating teams and sub committees and implementing related decisions

 

 

 

 

Administrative Support

§   Manage the provision of administrative services to the Committee, including calendar management, mail management, drafting of routine correspondence, responding to telephone calls, etc.

§   Manage preparation of required Committee documents, such as invoices, reports, memos, and other administrative records; ensure that effective record management and document retrieval processes are set in place.

§   Manage office equipment, supplies, and other day-to-day needs to ensure smooth running of the secretariat operations.

 

 

 

 

Requests Support

§   Follow-up on requests with the exemptions management unit to ensure adherence to Policies, procedures and SLA’s

§   Manage the creation and maintenance of requests databaseincluding products, quantities and contracts value

§   Answer inquiries and manage stakeholder relationship with exemption requesting entities and other entities in regards to exemptions.

 

 

 

 

Policies, Systems, Processes, Procedures, Standards and Reports

§   Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.

§   Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.

 

 

 

 

Related Tasks

§   Perform any other related tasks and duties as directed.

 

 

 

 

 

Technical Competencies

 

 

 

 

 

TECHNICAL COMPETENCIES

 

 

 

 

§   Budget management - Basic

§   Corporate performance management - Basic

§   Strategic Planning - Basic

§   Develop policies and procedures - Basic

§   Relationship Management - Proficient

§   Language proficiency - Proficient

§   IT skills - Advanced

§   Administrative Skills - Proficient

§   Follow-Up Operations Management - Proficient

§   Compliance Monitoring - Proficient

§   Documents and Archives Management – Proficient

§   QualityManagement - Basic

§   Presentationskills– Basic

§   stakeholder management - Proficient

§   Business and Report Writing - Proficient

§   Risk Management - Basic

 

 

 

 

 

Education

Business Administration, Industrial Engineering, Law, or any other related fields

Job Details

Job Location Riyadh, Saudi Arabia
Job Role Other
Employment Status Full time
Employment Type Employee
Number of Vacancies 1
Job Sector Exemption Committee General Secretary
Exemption Requests Management

Preferred Candidate

Career Level Mid Career
Years of Experience Min: 6 Max: 8
Residence Location Saudi Arabia
Nationality Saudi Arabia
Degree Bachelor's degree

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