Job Posting Status is Expired Please note that the job is not published for job seekers and you will not receive any applicants due to the job status.
Assist in facilitating Committee’s operations, offering administrative support, and handling exemption request follow-ups. In addition to organizing meetings, managing calendars, preparing documents for meetings, and ensuring policy compliance.
§ Coordinate and facilitate Committee’s meetings, including confirming attendees, date and time, location, and managing travel logistics.
§ Assist in the preparation and distribution of Committee meeting agenda to the Chairman and Committee members.
§ Assist in the documentation of meeting minutes after the meeting.
§ Coordinate and facilitate the Committee meetings calendar on an ongoing basis.
§ Assis in the documentation of Committee meetings minutes, decisions and discussions, action plans, votes, etc., as applicable.
§ Coordinate and follow up on action plans coming out of the Committee meetings to relevant parties.
§ Coordinate the administrative services to the Committee, including calendar management, mail management, drafting of routine correspondence, responding to telephone calls, etc.
§ Prepare the required Committee documents, such as invoices, reports, memos, and other administrative records; ensure that effective record management and document retrieval processes are set in place.
§ Coordinate the office equipment, supplies, and other day-to-day needs to ensure smooth running of the secretariat operations.
§ Assist in requests follow-up with the exemptions management unit to ensure adherence to Policies, procedures, and SLA’s.
§ Assist in creating and maintaining requests database including products, quantities and contracts value.
§ Assist in answering inquiries of exemption requesting entities and other entities in regard to exemptions.
Policies, Systems, Processes, Procedures, Standards and Reports
§ Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure consistency of controlled activities.
§ Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
§ Perform any other related tasks and duties as directed.
§ Relationship Management - Basic
§ Language proficiency - Basic
§ IT skills - Proficient
§ Administrative Skills - Proficient
§ Follow-Up Operations Management - Proficient
§ Compliance Monitoring - Proficient
§ Documents and Archives Management – Proficient
§ Presentation skills– Basic
§ Stakeholder management - Basic
§ Business and Report Writing - Basic
Business Administration, Industrial Engineering, Law, or any other related major