Closed or Expired Job Posting This job posting is closed or has expired and is no longer open for applications.
Upload
Job Description
JOB PURPOSE
To support the Development VP by providing professional administrative and clerical services efficiently and within a timely manner.
KEY ACCOUNTABILITIES
Description
Administrative Services
§ Provide clerical services by receiving, replying or transferring in-coming phone calls, faxes, correspondences, emails and mail effectively and efficiently.
§ Record accurate minutes of meetings and handling sensitive information in a timely and confidential manner
§ Maintain proper and accurate documentation through developing and maintaining filing system to ensure providing precise information and reports
Business Meetings/ Events Arrangement
§ Organize and schedule appointments and meetings to maintain organized daily work flow and avoid any delay
§ Greet and assist visitors to the office respectfully and politely to maintain a proper image of LCGPA
§ Assist in business travel arrangements such as ticket reservation, transportations, hotels and other travel arrangement requirements in a timely manner and efficiently.
Budget Management
§ Prepare, control and document all the expenditures of the VP in accordance with the approved budget accurately and properly
Policies, Systems, Processes, Procedures, Standards and Reports
§ Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
§ Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
Related Tasks
§ Perform any other related tasks and duties as directed.
Technical Competencies
TECHNICAL COMPETENCIES
§ Relations Management - Basic
§ Business and Report Writing - Basic
§ Presentation skills - Basic
§ Language Proficiency - Basic
§ IT skills - Basic
§ Stakeholder Management - Basic
§ Administrative Skills - Basic
§ Follow-up operations management - Basic
§ Commitment Monitor - Basic
§ Documents and archives management - Basic
Education
Business Administration or any related field
